> ## Documentation Index > Fetch the complete documentation index at: https://docs.propilotapp.com/llms.txt > Use this file to discover all available pages before exploring further. # Costs & Financing > Build the rehab estimate with Quick, Scope items, or Quotes, set buying and selling costs and monthly expenses, and configure cash or loan financing. Costs and financing live in dedicated cards inside the Deal Calculator: **Rehab**, **Buying cost**, **Selling cost**, **Monthly Expenses**, **Forecast**, and **Financing**. Each card shows its current total; click it to open the editor. **Key things to know** * Rehab supports three methods - **Quick**, **Scope items**, and **Quotes** - but only the active method drives the rehab total, so nothing double-counts. * **Selling cost** is editable only while **Planning to Sell** is on in Forecast (it is always on in Flip mode). * Financing supports a **Cash** System scenario, every common loan type, refinance, and a second loan, with an amortization schedule per loan. * Defaults are inherited from your org's Basic Setup presets per mode; anything you edit on the deal overrides them. * Each editor header has a **Manage Defaults** link (gear) to the matching Basic Setup page: Financial Presets for expenses and buying/selling costs, Financing (Loans) for financing. ## Rehab The **Rehab** card shows the current estimate and which method produced it. Click it to open the rehab editor and switch between methods: | Method | How it works | | --------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Quick** | A fixed dollar amount, or a percent of **List price** or **ARV**. In percent mode a live equation shows the basis and the calculated total as you adjust. | | **Scope items** | Pick repair items from your organization's catalog and set a condition level per item; costs are a percent of each item's New base (flat dollars, or \$/sqft × living area). | | **Quotes** | Add contractor quote rows (with attachments) and check the quotes that count toward the total. | Building a Scope estimate: The catalog lists your org's repair items grouped by category (Exterior, Interior, Systems, Structural, Other). Flat items show \*\*New $X**; $/sqft items show **New \$Y/ft²**. Search and sort to find items fast. Pick a level such as **Light repair**, **Moderate repair**, **Heavy repair**, or **Full replacement**. Each level applies a percentage of the item's New base - for example a light repair might cost 25% of New. For $/sqft items, New base is the catalog rate times the property's living area; if square footage is missing or zero, New base is $0 unless you override the amount. Override any calculated amount with your own dollar figure, and use the checkbox per row to include or exclude it from the total. The scope total becomes the rehab number used across the calculator and the property card. On each Quick / Scope items / Quotes tab, admins can **pin** that method as the organization default for new deals (the default tab keeps a filled pin and a light teal highlight). Catalog items, condition levels, and Quick defaults are still configured under [Advanced Settings > Organization > Rehab](/settings/advanced-settings/organization) (also linked from the pin popover). When the default is a Quick percent of list price, admins can also enable auto-applying the estimate to new deals that have no rehab value yet. ## Buying and selling costs * **Buying cost** covers purchase-side closing costs: agent fee, closing costs, and any extra line items you add. Defaults come from your org's per-mode [Financial Presets](/settings/basic-setup/financial-presets) and stay in sync with them until you edit the deal's buying costs directly. **Manage Defaults** in the Buying Cost header opens those presets. * **Selling cost** covers the exit: sale agent fee and seller closing costs, each as a percent or dollar amount. It applies when a sale is part of the analysis - always in Flip mode, and in Rental mode when **Planning to Sell** is on in the Forecast card. **Manage Defaults** opens the same Financial Presets page. ## Forecast The **Forecast** card controls the sale scenario: | Control | What it does | | -------------------- | ------------------------------------------------------------------------ | | **Planning to Sell** | Turns the sale projection on or off for rentals. Locked on in Flip mode. | | **Holding** | The holding period, entered in months or years. | | **Appreciation** | Annual appreciation percent applied to ARV over the holding period. | ## Monthly expenses The **Monthly Expenses** card shows the item count and monthly total. Inside, the table merges your org's expense presets for the current mode with your per-deal changes: * Override any row's value, and switch each row between percent and dollars-per-month. * Percent-based expenses compute from the price basis, except management, which computes from rent. * Add fully custom expense rows, and toggle optional preset rows on or off. Presets are managed in [Basic Setup > Financial Presets](/settings/basic-setup/financial-presets). Use **Manage Defaults** in the Monthly Expenses header to open that page. ## Financing The **Financing** card summarizes your current setup (scenario name, loan count, and monthly debt service). Use **Manage Defaults** in the Financing header to edit loan scenarios. Inside: * **Financing Scenario** picks the funding structure. **Cash** is always the first option and turns financing off entirely; **Custom** lets you build a loan stack from scratch. Switching away from Cash brings back the loans you had before selecting it. * Platform System scenarios are always available: Rental includes BRRRR, Classic Loan, and Refinance; Flip includes Hard Money. Their listed loan closing costs are exact, so a System scenario with no listed fees starts with none. * The dropdown uses the same badges as Settings: **System** marks a platform scenario and **DEFAULT** marks your organization's default, so a custom scenario that shares a name with a System one is still easy to tell apart. * **Loan type:** Conventional, FHA, VA, USDA, DSCR, Hard Money, Private Money, Seller Financing, HELOC, or Other. * **Loan terms:** down payment, interest rate, amortization (in years or months), and an interest-only toggle. * **Method:** **Finance** (a purchase loan) or **Refinance** (a refi sized against ARV). In Finance mode you can also **Include rehab in loan** to fund rehab through the loan instead of cash. * **Loan closing costs:** itemized line items such as Origination Fee, Points, Underwriting Fee, Appraisal Fee, Title Insurance, and more, each editable per loan. * **Add loan** attaches a second loan to model combinations like purchase plus refinance or a hard-money-to-DSCR plan. Refinance setups show **Cash out** or **In walls** and **Cash to close** summaries. * **Amortization schedule** opens a month-by-month payment breakdown for the loan. Saved loan scenarios from [Basic Setup > Financing (Loans)](/settings/basic-setup/financing-loans) can be applied in one click, and each mode (Rental / Flip) keeps its own financing setup. ## Common questions Yes - use **Add loan** to attach a second loan, including refinance chains. Each loan has its own terms and closing costs, and its own amortization schedule. Only the active method drives the rehab total. If you build a Scope estimate while Quotes is active, the total will not change until you switch the active method to Scope items. Selling costs only apply when a sale is in the analysis. Turn on **Planning to Sell** in the Forecast card; in Flip mode it is always on. That is the trade-off working correctly: rehab funded by the loan is no longer out-of-pocket cash, so Cash Needed falls, while the larger loan raises the monthly payment and loan closing costs. Buying cost rows inherit the current org presets for the mode until you explicitly edit them on the deal. Once you edit them, your per-deal values stick. Flip ROI is unlevered (financing excluded from project cost), while CoC measures profit against the actual cash you put in with your loans. Changing financing moves CoC but not ROI. In the flip breakdown, **Project Cost (ROI basis)** is the unlevered cost used for ROI, Break Even, and Margin. Loan closing costs and loan payments appear in a separate **Financing** section, followed by **Net Profit** and **Net Margin** after financing. Those net figures are the dollars and percentage that also drive CoC, and appear in smaller parentheses under the top Margin tiles when financing costs are present. No. Target-price solving intentionally ignores financing, including loan closing cost rows. Buying costs do affect the target. ## Where defaults come from * [Basic Setup > Financing (Loans)](/settings/basic-setup/financing-loans) - loan scenarios and terms. * [Basic Setup > Financial Presets](/settings/basic-setup/financial-presets) - expenses and buying/selling cost defaults per mode. * Deal Calculator mode, price-basis, and ROI-target defaults are set with the pins and Max Offer gear inside the calculator. * The offer formula (base and discount only) is pinned from the My Offer panel when contacting an agent. The Rental vs. Flip mode default comes from the Deal Calculator pin, not the offer-formula pin. * [Advanced Settings > Organization](/settings/advanced-settings/organization) - rehab catalog, condition levels, and rehab defaults.